Spartans Technologies
Facility edition

DONUT ERP Facility Management

Complaints, work orders, assets, preventive maintenance, AMC, technicians, inventory and SLA management from first call to signed closure.

Facility management technician at work
The problem

The Complaint Is Easy to Log. Proving You Closed It Is the Hard Part.

Facility teams rarely lack effort — they lack evidence. A tenant calls, someone dispatches a technician, the job gets done, and three weeks later nobody can prove when it was reported, who attended, what was replaced, or whether the SLA was met. Renewals and disputes then turn into arguments about memory.

This edition puts an SLA clock on every request from the moment it is raised — through any channel — and closes it with technician notes, parts consumed, photo evidence and customer sign-off attached to both the asset and the unit.

Multi-Channel Intake

Complaints from portal, app, WhatsApp, email or call centre into one queue.

Work Order Control

Dispatch, checklists, parts, photo evidence and customer sign-off on mobile.

Preventive Maintenance

PPM schedules generated per asset with automatic task creation and compliance tracking.

AMC & SLA

Contract scope, covered assets, response and resolution targets measured continuously.

Modules

What This Edition Manages

Every module writes to the same database, so a change in one department is visible everywhere it matters — instantly.

Complaint Registration Work Orders Asset Register Preventive Maintenance AMC Contracts SLA Tracking Technician Management Dispatch & Routing Spare Parts Inventory Procurement Photo Evidence Customer Sign-off WhatsApp Updates Tenant Portal Billing & Accounting Approval Centre Performance Reports Operations Dashboard
Operating flow

How the Work Moves Through the System

01

Report

Complaint raised via portal, app, WhatsApp, email or call — SLA clock starts.

02

Triage

Categorised, prioritised and matched to the covering AMC contract or chargeable scope.

03

Dispatch

Assigned to the right technician with the asset history and checklist on mobile.

04

Execute

Parts consumed, photos captured, notes recorded and customer signature taken.

05

Close & Bill

SLA outcome recorded, chargeable work invoiced, asset history updated.

Outcomes

What Changes After Go-Live

  • Every request carries a timestamped SLA record you can show a client
  • Asset service history survives staff turnover and contract changes
  • PPM compliance tracked automatically instead of chased manually
  • Spare parts consumption tied to work orders and reconciled to stock
  • Technician productivity and first-time-fix rate measured, not estimated
Schedule a Demo
Building operations and facilities
Technician using a mobile field service app
Other editions

Same Core Platform, Different Industry

See DONUT ERP Facility Management in Action

We'll run the demo using scenarios from your own operation, not a generic sample company.