Spartans Technologies
Property edition

DONUT ERP Property Management

Complete property, leasing, tenant, landlord, facility, legal, accounting and PDC management — one record from enquiry to renewal.

Managed residential building interior
The problem

Leasing, Collections and Complaints Shouldn't Live in Three Different Systems

In most property companies the lease sits in one spreadsheet, the cheque schedule in another, the maintenance complaint in a WhatsApp group, and the landlord statement gets rebuilt by hand every quarter. Nobody is careless — the information is simply spread across tools that were never designed to talk to each other.

This edition puts the unit at the centre. The lease drives the cheque schedule, the cheque schedule drives collections and accounting, the complaint drives the work order, and every one of those events appears on the same occupancy and cash dashboard management already looks at.

Lease Lifecycle

Enquiry, offer, contract, renewal and termination with document generation at each stage.

Collections & PDC

Cheque registers, deposit dates, bounce handling and automated reminders before the due date.

Service Delivery

Complaints become work orders with SLA clocks, assigned technicians and closure evidence.

Owner Reporting

Landlord statements, occupancy trends and net yield produced from live data, not rebuilt monthly.

Modules

What This Edition Manages

Every module writes to the same database, so a change in one department is visible everywhere it matters — instantly.

Properties & Units Lease Contracts Renewals Tenant Master Landlord Master Rent Invoicing PDC Management Receipts & Collections Accounting & Ledger Legal Cases Facility & Maintenance Work Orders Tenant Portal WhatsApp Notifications Document Management Approval Centre Occupancy Dashboard Owner Statements
Operating flow

How the Work Moves Through the System

01

Enquiry

Lead captured from portal, WhatsApp or walk-in and matched to available units.

02

Offer & Approval

Discount or terms routed for approval against policy limits before issue.

03

Contract

Lease generated, signed, PDCs registered and the accounting schedule created automatically.

04

Operate

Collections, complaints, work orders and communications logged against the same unit.

05

Renew

Expiry alerts trigger the renewal cycle with proposed uplift and one-click regeneration.

Outcomes

What Changes After Go-Live

  • Every unit shows its full history: leases, payments, complaints and documents in one view
  • Collection reminders and bounce follow-ups run automatically instead of by memory
  • Landlord statements produced in minutes rather than rebuilt each quarter
  • Renewal pipeline visible 90 days ahead, with no lease quietly lapsing
  • Occupancy, arrears and service performance on the same management dashboard
Schedule a Demo
Managed apartment interior
Maintenance technician logging a work order
Other editions

Same Core Platform, Different Industry

See DONUT ERP Property Management in Action

We'll run the demo using scenarios from your own operation, not a generic sample company.